Pull vendor, invoice number, date, and total out of an invoice photo or PDF automatically, no manual retyping.
Retyping invoice details by hand, vendor name, invoice number, date, total, is slow and error-prone, especially when you're processing more than a handful a month. This free tool reads an invoice photo or PDF and pulls out the key fields automatically, so you can copy them into your bookkeeping software instead of transcribing them by eye.
Drag and drop a photo or PDF of the invoice into the box above, or click to browse.
The tool reads the document and pulls out the vendor, invoice number, date, and total automatically.
Download a text file with the extracted fields plus the full OCR text for reference.
The tool runs OCR (optical character recognition) on your invoice, then looks for the patterns that key fields typically follow: a company name near the top, a line containing "Invoice #" or "Quote number," a date in one of several common formats, and the final total (as distinct from a subtotal). It also works on quotes and estimates, not just invoices marked as such.
Invoice layouts vary enormously from one business to the next, so field detection here is best-effort, not a guarantee. On a clean, standard layout it typically gets all four fields right. On an unusual design, it may miss one, that's why the full extracted text is always included alongside the structured fields, so you're never left with nothing to work from.
File Tools Online offers more than 100 free tools to convert, edit, and manage your documents. These are the ones people use most alongside the Invoice Data Extractor.
Yes. Files are uploaded over an encrypted HTTPS connection, processed on a secure server, and automatically deleted within 30 minutes. We never share, sell, or reuse your documents, and you do not need to create an account to use this tool.
It extracts the vendor name, invoice number (or quote/order number), date, and total amount. The full OCR text is also included so you can find any other detail the structured fields don't cover.
Both. You can upload a JPG or PNG photo of a printed invoice, or a PDF invoice directly.
It's designed to handle common invoice layouts, including quotes and estimates, but layouts vary a lot between businesses. On unusual designs it may miss a field, in which case the full extracted text is still there as a backup.
Yes. Files are transferred over HTTPS, processed securely, and automatically deleted within 30 minutes. We never share or sell your documents.
Yes, take a clear photo of the printed invoice and upload it the same way as a digital PDF.
No. You can use this tool without logging in, free accounts get a higher daily limit if you're processing invoices regularly.